Project Overview
Industry: Healthcare
Client: Slovak Heart Rhythm Association (SASA)
Methodology: Agile
Solution: A comprehensive digital platform for automated congress management, featuring a secure member zone for doctors and nurses, member/company management, payment integration, and automated invoicing.
Technologies Used
Languages: PHP, TypeScript
Backend: Drupal 11 + Laravel (robust business logic)
Frontend: Next.js (blazing speed and premium UX)
Hosting: Coolify (custom dedicated VPS with enhanced security and automated deployment)
Project brief
SASA approached us with a requirement for the complete digitalization of their member and event management. Original manual processes were no longer sustainable due to the growing number of members, leading to extreme administrative overhead.
Key Objectives:
Member Base Digitalization: Replacing fragmented spreadsheets and paper forms with a modern, centralized system.
Financial Flow Automation: Implementing a system for automated membership tracking, payment pairing, and instant invoice generation.
Simplified Event Registration: Creating an intuitive online process that reduces registration time from tens of minutes to seconds.
Community Building: Providing members with a secure zone to access certificates and professional video content anytime, anywhere.
Preview of the original website
We addressed the following challenges
Systems Integration
Merging separate presentation and congress websites into a single integrated ecosystem to eliminate data duplication.
Strategic Approach to the Solution
Instead of isolated fixes, we focused on building a modern and scalable platform that unifies SASA’s fragmented digital tools into one cohesive ecosystem.
Our key pillars during development:
Comprehensive Automation: Our priority was eliminating manual tasks in congress organization, achieving a reduction in administrative workload of up to 80%.
User-Centric Design (UX): By removing unnecessary barriers, we radically simplified the registration process – from the original 45 minutes to a record 5 minutes.
Intelligent Pricing: We implemented logic for the automatic application of discounts and variable pricing based on membership type and current member status.
System Integration: We interconnected member base management with the event organization module, ensuring data circulates within the system without the need for manual exports.
Solution Architecture
We developed a robust, multi-system platform built on a headless architecture.
Solution Architecture
Laravel 11 Backend: API-first approach with a Filament 3.x admin panel.
Drupal 10 CMS: Headless content management using JSON:API.
Next.js 14 Frontend: Modern frontend built with TypeScript and Server-Side Rendering (SSR).
Integration Points
Cross-system authentication: Implemented with NextAuth and Laravel Sanctum.
Protected content: Automatic membership verification for access to premium content.
Polymorphic payments: A unified payment system handling both memberships and event registrations.
Key Features
Membership Management
A comprehensive lifecycle covering the entire process - from new member registration and data/subscription management to seamless membership renewal.
Payment System
Integration with GP WebPay enables secure online payments, complemented by automatic invoice generation.
Event Management
A multi-modular system for congresses and educational events, supporting registrations, participant management, and easy customization based on event type.
Discount System
Automatic application of discounts based on user profile (doctor, nurse, student).
Support and Future Enhancements
The platform is designed for long-term development, with planned feature expansions and continuous improvements.
Scientific Program
Abstract submission: Complete workflow for scientific paper submissions.
Peer review system: Automated reviewer assignment and evaluation process.
Advanced Features
AI integration: Automated processing of invoices and documents.
Program planning: AI-assisted scheduling of presentations.
Analytics dashboard: Advanced reporting and data insights.
Long-Term Vision
Mobile application: Native iOS/Android app for event participants.
European integration: Connection with the European Society of Cardiology.
Real-time communication: In-app chat and notifications for event attendees.
RESULTS AND BENEFITS
Automation, Time Savings, and Higher Efficiency
The implemented solution delivered measurable improvements across all key processes:
Reduced administrative workload: Event organization now requires up to 80% less time, and SASA member registration was shortened from 45 minutes to just 5 minutes.
Modular architecture: Enables flexible adaptation to different types of events.
High performance and reliability: Fast response times across all core operations, 99.9% uptime, and clean, well-documented code ensuring long-term maintainability.
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